Security World News » Workplace Safety

Worker Compensation – Pro or Con

Charles C. Robey — Sat, 10 Mar 2012 04:32:24 +0000

If you have been involved in the private business sector for any length of time, chances are you have been involved in a worker’s compensation investigation either as a victim or a manager.

Simply put, workers compensation is basically an insurance policy to protect the worker, in case of an on-the-job accident. Thus, an injury to an employee is considered compensable only when the following facts exist:

1. There is an accident.

2. The accident occurred within the employee’s capacity of employment.

3. The injury is fundamentally related to the accident.

4. The employer has been notified.

Workers comp laws are basically designed to provide a satisfactory means of handling work place injuries and disabilities. In other words, workers comp laws state that the employer must assume costs for all work place injuries. Basically:

1. They provide sure, prompt, and reasonable income and medical benefits to work place accident victims, or income benefits to their dependents, regardless of fault.

2. They provide single remedy and reduce court delays, cost, and workloads arising out of personal injury litigation.

3. They eliminate large payment of fees to layers and witnesses as well as time consuming trials and appeals.

4. They encourage maximum employee interest in safety and rehabilitating through an appropriate experience rating mechanism.

5. They promote a study of the cause of accidents, rather than the concealment of fault, reducing future accidents and human suffering.

THE IMPORTANCE

Investigating worker claim injuries is a necessary tool for preventing recurring claims. And, if anything positive results, it is the opportunity to determine the cause and how to elimate future occurrences. When problems are resolved, a safer and healthier work environment will result.

THE PURPOSE

Simply put, the purpose of any workers comp claim investigation is to determine the cause and recommend corrective action, which will eliminate or minimize the claim. The investigation should take on a proactive rather than a reactive posture, as the entire procedure should always be aimed at fact finding, rather than fault finding. This does not necessarily mean that oversights or procedures, that were carried out incorrectly, should be ignored. Nor, does it say that personal responsibility should not be determined, at the appropriate time. It means that the investigation should be concerned with only the facts. In order to do a quality investigation, the investigator should always be objective.

EMPLOYEE NOTIFICATION

It is essential that all accidents be reported to the supervisor immediately, regardless whether they result in personal injuries, illnesses or property damage.

PLEASE REMEMBER, IN ORDER TO HAVE A SUCCESSFUL WORKER’S COMP POLICY, THE POLICY SHOULD ALWAYS BE A PART OF THE NEW-EMPLOYEE INDOCTRINATION PROGRAM.

MANAGEMENT REPORTING

All accident claims and losses should be reported in writing to the appropriate insurance carrier, within 24 hours after the occurrence. Claims involving serious injury or death should be reported immediately. Prompt reporting enables the insurance company to take immediate action, which may contribute greatly to the control and reduction of cost of claims. It also helps the company meet the legal requirements, required by law.

CLAIM MONITORING

Once an employee has been injured, the corporate management should continue to tract that employee, until the employee returns to work or the employee is released from the job. While away from the job, the employee is totally non-productive, yet is being paid. So, it is imperative that the employee return to work quickly in order to keep the budget in tow.

So, how is this accomplished? The key is good communication.

1. Communicate habitually with the injured employees. In other words, just don’t forget them. Employees who do not hear from management will feel that management is not concerned and that there is no hurry to return to work. The longer the employees are out, the harder it is to get them back to their regular duties.

2. Consider visiting the employees at home, to show concern for their injuries.

3. Communicate with the insurance adjuster, by regularly keeping in touch with them. This should serve to demand good service, by discreetly being involved. And, also assist in keeping the adjuster abreast of the case progress.

Please remember, do not assume that an illness or medical complaint, reported by an employee, is automatically work-related and covered by workers comp insurance. All such employee claims must be thoroughly investigated and recorded.

LIGHT DUTY WORK

An employee must be able to perform their regular and customary duty in order to return to work from a work place injury. Employees who receive a full medical release, from the company doctor or the worker’s comp appointed doctor, may return to work as indicated by the doctor. However, on occasion an employee may be released with certain medical restrictions that prevent the employee from performing regular duty.

If there are positions available within the company that need to be filled and the injured employee is medically qualified to perform such jobs, the company management is encouraged to offer the disabled employee a temporary change in job function. This should only apply if:

1. There is a position available to be filled.

2. The employee is medically qualified to fill such position.

3. There is a specific time period determined, for instance 30 days or 60 days and then the employee will return to regular duty.

The Human Resources and the Legal Departments should be notified in writing when the employee is being reassigned to an alternate job classification due to a work related injury.

If the company is a “union shop”, the union representative should also be notified as a matter of courtesy.

SAFETY CONCERNS

One of the most important considerations of any safety program is to conduct “proactive” rather than “reactive” accident investigations. All accidents, even minor ones, should always be investigated because today’s minor injury could result in tomorrow’s serious injury, if the causes are not found and removed.

A PERSONAL APPLICATION

A little over seven years ago I was traveling in a remote part of the country, on my way to visit a client, when my life was forever radically changed. In a blink of an eye, I was the victim of a near fatal vehicle accident.

I really don’t remember what or how it happened, other than seeing the wreck report details, as I lost complete consciousness for a period of time. According to the official record another driver attempted to cross the four-lane highway, on which I was traveling, and T-boned my vehicle. Both the driver and passengers, of the other vehicle, walked away from the accident. However, the driver was charged with multiple traffic violations, of which he was convicted in the local city court.

Later, as I gained my composure at the scene, I remembered seeing and hearing the medical personnel cut the twisted metal of my vehicle in an attempt to free l me from the wreckage.

After a two month hospital stay needed to mend my crushed body, followed by several weeks of extensive physical and occupational therapy, I initially returned to temporary light work duty. Then, about 10 months after the accident, I was cleared to return to my regular job, under certain workers comp doctor’s restrictions. I continued this limited work duty until my retirement, about 2 years ago.

In order to evaluate my work restrictions, with respect to my returning to work, I underwent a comprehensive computerized “Functional Capacity Evaluation (FCE). This evacuation determined that I had reached my “Maximum Medical Improvement” (MMI) and that I had also reached my “Partial Permanent Impairment” (PPI) rating. This PPI rating was calculated by combining the value the PPI percentage of the whole person for the left upper extremity with value of the PPI percentage of the whole person for the left lower extremity to reach a total PPI percentage value of the whole person.

My workers comp settlement was then based on the conclusion of these evaluation factors, in accordance with the state workers comp law. Conversely, the workers comp insurance carrier also has an additional mandated to take care of my claim related lifetime medical needs.

Please Note:

This article is general in scope. Each state law is different, with respect to the workers comp laws. So, please do your proper research, in familiarizing yourself with the needed information.

This article is sponsored by the home security store. We invite you to navigate throughout our website. We have dozens of sections covering a variety of home security kits, security cameras, personal safety products, environmental control devices, wired and wireless security products, and much more.

Rental Equipment Safety Tips to both the Renter and Customer

Charles C. Robey — Fri, 02 Mar 2012 03:52:24 +0000

We are vastly moving into the 21st Century, in all aspects of our life. Especially, in the rent to own industry. How long has it been, since when you needed a special tool to do a certain task, that you simply borrowed the instrument from your next door neighbor. However, judging from experience, the borrowing syndrome did have its draw backs. For instance, sometimes, borrowed, tools just had a mysterious way of never being returned. And suddenly, your neighbor had a much larger tool inventory than did you. Safety, within the rental industry, will contribute positively, to both the renter and the customer, as the overriding issue is that safety operation is just good business.

The primary objective of any rental company is to make a profit, protect the company’s assets and remain competitive in business. While, the primary customer objective is operating the equipment safely. Thus, in both cases, safety plays an important part in attaining these objectives. Safety should be an essential element in the daily rental field operation and a vital part of every rental manager. Effective managers have learned that good safety pays off in dollars and cents. Moreover, indirect rental safety precautions lend themselves to increasing productivity thus increased profits.

In the rental business the corporate philosophy regarding safety should clearly be an important part of the daily activity. And this positive attitude should be passed down to the rental customers. So, keeping safety in mind, why rent? • In many jurisdictions, rentals used for business are considered to be tax deductable.

• Sometimes a financial inadequacy is involved, such as one is not able to buy the needed equipment.

• The need to reduce financial risk. • The need of preventing the heavy cost of equipment deprecation.

• The need of long term budget planning.

The replacement of equipment owned verses the rental of equipment, as needed. Then there’s the transfer of liability issue. In other words, if you rented a certain tool and were accidently injured or killed, as a result of using the rented tool, which would be charged with the equipment negligence, assuming that equipment negligence was a factor in the accident? Well, one need only to pick up the local newspaper or tune in to the nightly TV broadcast, to see that if this scenario happens, anyone having a slight bit of perceived responsibility, from the rental company, to the equipment manufacture, to the equipment operator, would receive that infamous subpoena. So, go ahead, and do that those much need improvements in your company, in your home, in your garden, etc. Just do a little safety research, in choosing the right vendor. Here are some tips to ponder. These tips are not “all inclusive” but just may prompt you to put on your thinking cap, as it pertains to your business and safety needs.

• Check out the rental agencies track record, with the local (BBB) Better Business Bureau.

• Check out the rental agencies safety tract record.

• Does the rental agency offer 24 hour emergency service?

• Does the rental agency have a precise “rental protection plan”, that covers such needs as equipment theft and damage protection?

• Does the rental agency have any hidden fees, such as environment fees, equipment abuse fees, etc?

• Does the rental agency require a “credit check” on large ticket rentals? • Does the rental agency have the proper tools to get the job done?

• Consider your inventory and storage needs. Does the rental agency have cost breaks for long term usage?

• Consider the rental agencies delivery policy, regarding the transportation of the equipment. How and who is responsible in getting you the needed equipment? And, who assumes the cost of such?

• Check out independent references, such as your safety contractor friends, as to which rental agency they routinely use.

• Check the agencies policy, regarding equipment malfunction and equipment break down.

• Check the agencies insurance liability coverage, as it addresses a third party liability.

• And finally, check out the IRS web site, business section that addresses the “Passive Activity Loss ATC”,

Chapter 2, Rental Losses. Remember, one can just as easily get hurt, while using rental equipment, as using owned equipment. Here are some safety tips, when using specialized rental equipment.

• Make sure the rental equipment is in good working order.

• Mark sure the equipment functions are operable.

• Observe all warning labels.

• Make sure equipment is maintained according to the manufactures specs.

• Be properly checked out on all equipment usage.

There are many other ways to promote safety when renting equipment and it’s the dealership’s job to make sure the equipment is in good working order and the customers are aware of the risk involved, as well as decreasing the risk of danger. So dealers, plan to assist your customers by taking the time to implement a risk management strategy and keep your business running smoothly by:

• Documenting all equipment service, repairs and preventive maintenance.

• If vehicles are involved, make sure the vehicles meet the (DOT) Department Of Transportation standards.

• Always adhere to the (OSHA) Occupational Safety and Health Administration requirements.

• Always give written instructions on how to operate the rental equipment. Remember, each and every rental employee should have a safe and healthful working environment.

To be certain that this high standard is maintained, it is the responsibility of every rental manager, to treat safety with the same respect and level of importance that is assigned to productivity and customer relations. A final tip for both the rental agent and the customer, ” always assume a “safety first” attitude. A proactive, rather than a “reactive” stance, will go a long way in protecting all concerned. Authors Note: Once when considering several security vendors, for a bank I representative, I learned a good practical lesson. Just get hold of five year old telephone yellow pages and see which vendors are still in business. It is said that most failed businesses, fail within the first five years of being in business. The same probably holds true with any rental agency.

Cost Effective Transportation Employment

Charles C. Robey — Tue, 07 Feb 2012 21:12:53 +0000

In the transportation industry, more than most other entities, it is very important that the hiring process be one of utmost concern. Especially, due to the ever increasing “deep pocket” syndrome, among the general public.

And overall, safety should take priority in the hiring process to be assured of the hiring of qualified employees. The “taking precedence” and hiring the best qualified employees will always serve to help prevent company loss at the transportation level.

Conversely the hiring of unqualified employees will bring about needless problems, such as:

Higher accident rates.
Needless legal action against the company
Higher insurance cost.
Decreased employee productivity.
Equipment abuse and damage.
More on the job injuries and workers comp claims.
The need for increased supervision time.
The need for additional employee training.
Fraudulent illegal termination claims.

Companies should never hire, as a need of expediency and should never give in to the pressures of fast changing employment needs. This procedure will only foster uncaring employee attitudes, coupled with low morale. This practice will get the company in trouble every time. The company should always think and plan ahead, by continuing to keep a collection of qualified applicants to ensure good employment decisions.

Remember, its must easier to take a proactive hiring stance, rather than a reactive firing stance.

HIRING RESPONSIBILITY

The highest level of line management should do the foot work of recruiting. Screening and making the initial hiring recommendation, in accordance with company policy.

After this process is completed, the company Human Resources should review the recommendation and approve or disapprove the candidate. Human Resources should insure the candidate meets all the company standards.

MOTOR VEHICLE RECORDS.

The state MVR’s can be a very valuable free tool, in evaluating transportation employees. The documentation should verify if the applicant has a current. Valid operator’s license and a satisfactory driving record. The violations listed on the MVR will probably vary in scope. However, these violations may be used to reflect the application’s driving habits.

The MVR may also be used to reflect either positive or negative on the application’s employment application remarks.

OUT OF STATE EMPLOYEES

When hiring employees holding an out-of-state drivers license, check both the out-of-state and the state in which the applicant will be hired MVR records.

PRE-EMPLOYMENT SCREENING

If the company requires pre-employment screening, such as a polygraph test, transportation related questions should be included in the testing procedure.

ADDITIOINAL EMPLOYMENT CONSIDERATIONS

Does the applicant meet all Federal Motor Carrier Safety qualifications?
Does the applicant have a current commercial (CDL) driver’s license?
Does the applicant have military trucking experience?
Has the applicant completed a recognized defensive safe driving course?

NEVER HIRE AN EMPLOYEE IF CONVICTED OF:

Driving while intoxicated or under the influence of alcohol or drugs.
Refusing a law enforcement blood alcohol test.
Reckless Driving, Negligent Homicide or Manslaughter.
Having a suspended license or a license revocation for reasons other than failure to pay a fine.
A chargeable accident involving a serious injury or fatality.
A motor vehicle theft.
Filing a false vehicle related insurance claim.

Remember, always use common sense and never hire a driver with a bad driving history.

SAFE DRIVING REVIEWS

Management supervision should review all employee driver records yearly and document the results within the employee’s personal file. If an employee has:

More than three moving violations, the employee should complete a defense driving course.
Excessive violations and accidents, immediate action should be taken to remove the employee from driving, up to and including termination.

PHYSICAL JOB REQUIREMENTS

All employment driving candidates should take a physical examination, paid by the company. This physician examination should be performed by a company doctor, familiar with the physical job requirements. The doctor should always be available to work with the company to assist management in making a decision on whether the applicant can physically perform the job properly.

RANDOM DRUG TESTS

Unannounced employee random drug tests should be conducted and the results should be documented in the employee’s personal files. Any drug related problems should be handled in accordance with the company drug policy

IN CONCLUSION

Remember, the selection of qualified employees is a critical safety factor. The successful manager should always have an understanding, a sixth sense if you will, of the importance of hiring and keeping well qualified applicants.

Organizing Cables for Safety

Admin — Thu, 02 Feb 2012 19:01:45 +0000

What do computers, toasters, sanders, and glue guns have in common? They’re all typically accompanied by electric cables, features that are becoming increasingly common as the range and number of electronic devices increases in most environments. Cables may often be looked upon as simple items that might be cumbersome or unsightly but that ensure frequently-used equipment is able to function properly. Unfortunately, cables can also become a safety hazard when they’re not treated with a bit of respect and wisdom. Potentially leading to tripping, the toppling of equipment, and even electrical fires, cables present very real dangers that are nevertheless rarely taken into account by homeowners or workers. When cables are reconsidered in terms of their ability to wreak havoc at home or in the workplace, it should become clear that keeping them neat and properly organized should be a high priority. The minimal time and effort needed to ensure that cables are safe makes turning this hazard into a fully-addressed safety issue easy.

The workplace can be one of the most dangerous venues for safety problems involving cables. Not only are there often many different kinds of cabled equipment in the workplace, but the high traffic of workers traversing the property can lead to a greater risk of accidents. In some places of work, it’s primarily computers and related office equipment that leads to cluttered cables. Connected to computers, printers, fax machines, and other common pieces of office equipment, cables can quickly add up to create a tangled mess that’s as unsightly as it is dangerous. Rather than forcing cables behind a desk or leaving them hanging and unorganized, workers or supervisors can get a lot of help from simple twist ties or ratchet ties. These small and inexpensive items allow cables to be bundled together in neat packages that can then be placed out of the way, minimizing the risk of various safety problems.

Workplaces with a more industrial focus can also benefit from ties, but the more pressing problem with cables in such environments is the use of extension cables and other long cords, which can easily create tripping hazards. Even when workers are carefully taught to observe basic safety practices surrounding long cables, frequent interaction with such items can make it easy to forget or make a poor split-second decision, leading to property damage or injury. Insisting that cables are kept as neatly as possible and that workstations have short-distance access to electrical plugs can help reduce the risks presented by long cables. Supervisors and safety personnel may wish to inspect work areas frequently to both examine how workers are using cabled items and to discover new measures for improving cable safety.

Cables are also common hazards in most homes. In the kitchen, cables are frequently needed for everything from coffee makers to juicers to hand mixers, and the number of cords can easily stack up. Both during cooking and when the kitchen is not in use, it may be easy to simply leave corded appliances and tools laying around, leading to a number of potential dangers including unintended item switch-on and electrocution. Taking the time to carefully and deliberately clear and store kitchen appliances can make the area far more secure for home cooks and for everyone who comes into regular contact with the kitchen. Home offices are also subject to problems with cables, and should be organized to ensure that cables aren’t simply left tangling on the floor or piling up on a desk top. As many of today’s consumers use a variety of electronic accessories with their computers, from music players to phones to cameras and beyond, properly organizing a home office can deliver the added benefit of making it faster and easier to access necessary plugs and cords for gadgets.

Home workshops, whether intended for fixing items around the house, for making crafts, or for nearly any other purpose, are subject to cable issues as well. Unplugging and properly storing electric items after use is a great way to minimize the dangers associated with hanging and disorganized cords, particularly when there are children or pets in the house. Installing hooks or other convenient items to make coiling cables easier is also a wise idea, and paying careful attention to the placement of cords during work can reduce the risk of tripping over cables or knocking items over.

While the safety concerns of cables may seem slight, they can lead to serious accidents no matter the setting. Thankfully, using just a few small organization products and basic techniques can help address these issues quickly and effectively. With a well-organized set of cords, using today’s wide range of electronic equipment can be safer and far less aggravating, making cord cleanup a wise choice for prioritization.

Going Armed. Authorized to carry firearms in the line of duty

Charles C. Robey — Tue, 31 Jan 2012 15:58:32 +0000

Anytime, a corporation serves the general public, by an ” open door” customer policy, the thought of employees or contacts “going armed” is subject to much discussion and debate. Especially, in the financial industry where the bank must deal every day with a combination of customer traffic and the exposure of large sums of inviting cash money.

This sample “Fire Arms” policy is intended for internal management use only. The contents, herein, should be construed as creating an informative educational atmosphere, to aid in the creation of a higher standard of employee and customer safety.

A. AUTHORIZATION

Employees, or outside contract personnel, who may be authorized to carry or posses firearms in the line of duty or in company-owned vehicles should be approved by a member of Senior Management.

1. Each person who believes his/her job content requires or makes beneficial the carrying of weapons should apply for authorization to do so using an Internal Pistol Permit form.(sample form available from author)

Persons not having security duties to whom a company vehicle is assigned and who wishes to have therein a firearm “for protection” should apply in writing to the designed member of Senior Management, for permission to do so.

3. No one should carry firearms with the intent of “going armed” or “for protection” on company business until he/she has met the above sections 1) or 2) and has received authorization or permission.

B. RESPONSIBILITY OF OBTAINING FIREARMS PERMITS

1. It should be the exclusive responsibility of each individual to obtain his/her permit to carry a firearm.

2. The permit fee should be paid by the company only for armed company guards and full time security personnel. All others should be required to pay the permit fee personally.

3. Permit renewals should be an individual responsibility.

C. TRAINING

Persons should be authorized to carry firearms in execution of duties, only after determination by Senior Management that they are trained in the use of firearms, have received instructions and have agreed with the company fire arms policy on use of firearms or other deadly force.

1.An off duty police officer should be considered trained if he/she meets the requirements of the police department by which he/she is regularly employed.

2.Contract guards should submit a documented outline of firearms training given to the employees. Upon approval of the program and certification by the contract guard services, the guard shall be considered trained.

3. The qualification of all others, including guards provided by a contractor not having an approved program, should only be approved by the company security officer. Consideration should be given to:

a. Years of experience as a guard.

b. Police experience.

c. Military experience.

d. Other training.

4. If a person is determined to be unqualified, attempts may be made to obtain training at one of the several police academies or any other qualified training program.

D. FIREARMS IN LINE OF DUTY

Only those individuals, authorized to do so, may carry firearms or other weapons, with the intent of “going armed” while on company facilities, in company owned vehicles, or while on company business.These persons are, but not limited to:

Uniform guards; contract employees or off duty police.
Corporate Investigators, Corporate Security Officers, or the Corporate Security Manager who has no other duties.
Other personnel with Security Duties; These individuals may possess firearms on premises, in vehicles or on business but shall not carry firearms except while specifically engaged in acts a prudent person would interpret as requiring weapons.

E. METHOD OF CARRING FIREARMS

Persons authorized to carry weapons, while on company premises or while engaged in company business should fall under one of three categories.

1. Uniform Guards- These personnel should carry such weapons, as approved by the corporation, openly in a “service type” holster.

2. Full time plain clothes security personnel- These personnel should carry firearms and other weapons concealed on the person as provided and authorized under state law. Weapons and holsters should be of a size and type that do not make the weapon obvious.

3. Other personal with security duties- These personnel should carry only when engaged in those few duties a prudent person would interpret as requiring weapons, but may possess firearms on company business. Such weapons may be kept in a desk, a briefcase or in a vehicle and should be stored in such a way that they are secure against accidental discharge, falling into possession of an unauthorized person, or being offensive to persons(customers or other employees), etc.) with whom the employee has contact in non-security duties. When the employee does “carry” firearms , the firearm should be carried as prescribed for full-time plain clothes security personnel.

F. USE OF DEADLY FORCE

A firearm should never be drawn unless there is strong probability that it will become necessary to fire a shot or shots. Under no circumstances should a warning shot be used.

The use of deadly force, including firearms, should be justified only when all of the following conditions are present.

Defend against deadly physical force directed against the employee or other employees, customers or others on corporate property.
Apprehend an individual known to have committed a deadly felony, in the presence of the employee.
When all other reasonable alternatives have been exhausted.
It does not threaten other employees, customers or by-standers.

(Please note: The company Legal Department should always be involved with this “Use of Deadly Force “section of the company “Fire Arms” policy. Employees, and customers should always take the route of least resistances, in an emergency situation. In other words, if there is a viable safe route of escape, always take it.)

G. CASUL POSSESSION OF FIRARMS

Causal possession of sporting firearms should not be prohibited, but they should be unloaded and enclosed in a suitable container while on premises. This exclusion is intended only to facilitate such actives as hunting, target practice or transportation for repair.

H. FIREARMS IN CORPORATE OWNED VEHICLES

An employee should not have a firearm in a corporate-owned vehicle for “self protection” unless the possession is approved by corporate management. However, this section should not be considered to prohibit a personal private decision of any right under the law. General, there is no employment related need for such possession and the corporation, having no control, should not assume, nor be legally responsible for any liability which may arise from the possession or use of such firearm.

I. OWNER SHIP OF WEAPONS

1-Employees authorized to carry firearms in execution of duties may use personally owned firearms meeting the criteria of the companies fire arms policy.

2- Handguns will not be purchased by the company except for an employee having full time security duties

J. WEAPON INSPECTIONS.

An authorized manager should hold inspections announced or unannounced, regarding the condition of the weapons and ammunition, as it applies to the company Fire Arms policy. Weapons not in optimum safe operating condition should not be allowed until the necessary corrections are made.

Author’s Note

This Firearms Policy is only to be used as a sample in formulating a corporate Firearms Policy. It is not to be construed as a legally written document or to be the legal authority of the author, as the author assumes no legal responsibility for its contents or any conclusions arrived due to the approval, enactment or enforcement of the contents herein. The author suggests that the policy, or any part of the policy, be approved by the corporate legal authority, before being enacted as company policy.

Safety in the Office – What You Need to Know

Cristiano Ronaldo — Thu, 22 Dec 2011 19:06:25 +0000

In the same way accidents happen in the home, accidents can also occur in the office. Office employees are likely to be injured while going about their duties, for example, slip and fall injuries. According to recent studies, it was found that automobile accidents exceed the number of slip and fall accidents leading to death in the office. The main cause of injuries in the office is slip and fall. Some of these injuries usually render the employees incapacitated. While you may think that it is only employees that are prone to these kinds of accidents, clients are also susceptible to the slip and fall accidents. Many are the times that a business has lost millions of dollars in law suits after clients were injured in their premises.

However, most of these accidents can be prevented by creating a safe working environment. As an employee, you need to become cautious of all the dangers that are lurking in the office. This way, you will know how to avoid such hazards. Discussed herein, are common hazards that that are lurking in the office and what you can do to prevent them:

Avoid rocking your office chair. Office chairs are not rocking chairs and as such ought to be kept on the floor on their four legs. Before sitting on your chair, take time to pull it out and hold it while sitting. Ensure that the chair in underneath you before sitting.

Make certain that the floor and the rest of the walkway are kept clear of obstacles such as telephone and computer cables. Obstacles placed on the floor and hallways are usually tripping dangers. A majority of employees that usually trip and fall, often report having unknowingly tripped over an object lying on the floor.

Before opening a drawer, ensure that the drawer above or beneath it is shut. This in turn will prevent the filing cabinet from falling over you because of the additional weight from the drawers. Before getting up from your office table, ensure that all the drawers are closed. The reason for this is to prevent other employees from walking into drawers that are open. If there are office supplies that need to be kept, ensure that they are stored inside the cabinet. While doing so, make certain that you are using the lower drawers.

Be constantly on the lookout for slippery floors. Without knowing it, employees could be spilling liquids on the floor. As such, it is important to have personnel that clean wet floors at all times so as to avoid slip and fall accidents.

While walking in the office, you need to keep an eye on where you are going. Avoid carrying stacks of files as they only function in blocking your view. Desist from the habit of reading files while walking in the office. You may accidentally bump into a fellow colleague injuring them in the process.

Other safety precautions that you need to observe while in the office so as to avoid accidents are:

- Do not run.

- Do not climb chairs or file cabinets.

- Do not use the stairs while carrying boxes.

Intangible Dangers at the Workplace

Hannah — Wed, 14 Dec 2011 17:23:37 +0000

A quick review of common safety concerns in the workplace or a glance at regulations for occupational safety will show that a great deal of thought and effort has gone into the prevention of accidents and injuries at work. While paying attention to injury risks in the workplace is certainly an important goal, there are other types of problems that can occur among a company’s workforce. Far less visible than dangers involving equipment or desk ergonomics, psychological hazards can nevertheless pose real threats to workers’ well-being, and to the overall health of a company. Though it may be easy to write off such dangers as “all in the head” or simply a matter of personal strength and stamina, neglecting the needs of a company in terms of its psychological health can lead to disastrous consequences. From violence in the workplace to low morale among departments and beyond, psychological concerns can have a major impact on a business and may have long-term negative effects for employees, as well. By examining this issue and seriously considering strategies for prevention and effective treatment, businesses can ensure that they’re just as safe psychologically as they are when it comes to physical dangers.

Just as relationships are important parts of a personal life, they’re also central to the success of a career. In most positions, workers at all levels of expertise are likely to rely on a number of relationships to get their work done and to make a positive contribution. For scores of reasons, such relationships may be vulnerable to both minor and to serious problems, and when such issues become challenging enough, they can result in serious concerns for workers. People may dread going to work or performing certain tasks because of strained professional relationships, and may experience drops in performance, a lack of motivation, depression and emotional burnout when such situations occur. Encouraging the creation and maintenance of healthy professional relationships is vital to the success of any safe business, as is addressing problematic relationships when they become apparent.

Issues such as heavy or difficult workloads can also lead to high levels of stress among workers, and can detract from performance and ability no matter the field of work or industry at hand. From enduring long hours of overtime to feeling pressured to complete tasks before unrealistic deadlines, it’s easy to succumb to stress in many work environments. In many cases, problems involving overworked employees may lead to even more complex issues involving entire departments or teams, and business success can quickly dilapidate. As a result, it’s of crucial importance for both employees and managers to seek ways to identify and combat psychological concerns in the workplace.

Workers themselves can serve as a powerful frontline against a variety of psychological difficulties at work. Noticing strained colleagues and making the effort to offer support is usually a great way to help colleagues avoid meltdowns and recognize that they may need to seek outside help or request solutions from management. Employees may also be able to help by reporting alarming incidents among their colleagues and keeping supervisors appraised of potentially volatile situations. By recognizing that the psychological health of a given partner or team member can have a major impact on personal happiness and satisfaction in the workplace, employees can gain the motivation needed to become a powerful part of a safety and prevention network.

Those in positions of authority also play a key role in the development of a safe workplace. Though managers may concentrate on highly regulated areas of safety such as those concerning work equipment or product storage, paying attention to the psychological well-being of workers can go a long way towards preventing professional strain and improving the morale of a workforce. Supervisors and other managerial personnel should open their offices to workers who feel the need to speak out about certain potential problems or personal difficulties. While many modern business environments discourage open discussion and may even act with retaliation when workers give voice to their concerns, companies that encourage such openness may find that their workforces are far happier and less prone to exhibiting the potentially damaging signs of stress and dissatisfaction.

The fact that intangible work safety concerns aren’t as readily identifiable as a broken piece of equipment or a leak on a floor sometimes results in negligence by businesses, but such a move may have drastic consequences. By making the choice to consider psychological dangers as a part of an overall health and safety program, companies can greatly improve their performance and rely on a lower incidence of stress and strain related problems. Though intangible hazards may not cause broken bones or pulled muscles, they can easily lead to exhaustion, fits, and spikes of anger –any of which may be disastrous for workers and for their employers.

Safety in Sections – Proactive or Reactive

Charles C. Robey — Mon, 28 Nov 2011 01:48:44 +0000

In the transportation industry you have many governmental mandates such as the DOT and OSHA. However, what about the safety inspections? Where do they come into play? After all, safety is the name of the game in protecting the employees, customers and the monetary assets.

Why have safety inspections? Simply put, to detect potential accident causes, so that they may be corrected.

When should a safety inspection be conducted? Without thinking, many a manager would answer by giving a specific weekly or monthly schedule date. On the contrary, how about making the safety inspections an ongoing thing, each time you walk through the garage, or ride in a truck. Although the primary reason for doing these various activities is to supervise or managed the corporation functions, they can easily be combined with routine safety inspections. And, when scheduling safety inspection meetings, consideration should always be given to shift workers.

Yes, safety is contagious and when a manager integrates the safety responsibilities of the job with other routine functions, his or her action will tend to rub off on the other employees.

SAFETY INSPECTION OBJECTIVE

This objective should include:

Observing an ongoing safe environment by recognizing job hazards.
Determining that employees are acting and working in a safe manner.
Determining that all functions of the job meet or exceed all regulations
Maintaining a productive and operational safe profitable environment

SAFETY INSPECTION RESPONSIBILITY

The final responsibility is always the “head of the corporations “Chain of Command”, be it the company President, the Board of Directors, etc. However, this responsibility usually is handed down, through the ‘ Chain of Command”. to the local managers and supervisors. However, the senior management should always take an active interest in the working conditions at the lower levels of employment

And there should always be a check point, to ensure the safety inspections are being conduct properly, such as a corporation’s Safety Manager.

EXTERNAL SAFETY INSPECTIONS

Inspectors from the corporation’s casualty insurance company and property fire insurance should conduct inspections, on a regular basis. This is very important and if this is not being done, makes sure that it is put into place.

Aside from the professional safety education, available through these entities, there is also the possibility of getting this help “free of charge”.

FORMAL INSPECTIONS

In addition to the “continuous” spot inspections previously mentioned, the corporation should conduct formal inspections, on a regular basis. These inspections should be well documented, as part of a progressive “loss prevention” program.

SAFETY INSPECTION AGENDA

These safety inspections should include:

Unsafe work practices.
Bad housekeeping
Fire control violations
Electrical violations
Health and Sanitation hazards
Improper operation of machines, equipment and tools.
DOT violations.
OSHA violations.
Worker Compensation hazards.

THE INSPECTION SAFETY REPORT

This report should include:

A thorough and complete review of the safety inspection.
A documented review by the department manager.
Posting the report on the bulletin board for at least two weeks.
Filing the report in the department safety file for at least five years.
Receiving frequent management reviews to ensure compliance.

LESSIONS LEARNED

Within two weeks after any type safety violation, the department manager should analyze the occurrence and the response taken. A written critique should be documented, as part of the safety file, and include:

Procedures that proved faulty and must be changed.
Loss or injury resulting from failure to follow procedures.
Successful application of procedures resulting in elimination or reduction of injury.

CONCLUDING PHILOSPHY

The corporate philosophy, regarding safety, should be well defined in the corporate policy. This policy should clearly assign the responsibility for safety to each individual. In other words, safety is a part of every employee’s job.

Safety programs can contribute positively or negatively to an operation but the bottom line is that a safe environment is just good business. The primary goals of any company are to make a profit, protect the company’s assets and investments and remain competitive in business. And safety plays an important part in attaining these goals.

Tackling you’re difficult bosses

Cristiano Ronaldo — Tue, 15 Nov 2011 16:43:28 +0000

Every corporate employee has a perennial problem with his or her boss. This has been an age old problem and it will perhaps last forever. All said it does not actually generalize the situation. There are instances where a complete harmony exists between the boss and his employees. A superior is somebody in a company who is there to guide you and help you get the actual direction to realize the ultimate goal. A healthy organization is solely dependent on the way the employees and their superiors get along. In any private enterprise such relations are held in high regard as a healthy and social employee brigade is good for the company and its growth.

When the question comes to sustenance that is where the problem real tends to show up. The actual problem may be deep rooted. There can be personal differences which is the most common reason behind such discrepancies. In addition to this there are cases where a boss tends to have more credit for a work which is not necessarily due to him. So you as an n employee must identify who is pulling your strings and how to get over it. Being a worker in a company you must understand your own limitations. The companies are no battlegrounds where you would be at logger heads with your supervisors. However you should make sure that you get your due for the work that you do and that the organization is able to appreciate your work. Do not ever get intimidated by your superiors. To overcome all your fears you must know at heart that what you are doing is right and just.

Bosses would win at times but in the long run make sure that dominance should not hamper your career and not hinder you in the process of your achieving the bigger goals and fulfilling your ambitions. When you are new to any company make sure that you are a part of the bigger goal. You should be a better team member where you work with a group. But as you progress in your career you should be able to identify your worth thereby explore your potential. In that way make yourself as indispensible as you can to any organization. When you gain a good string foothold in a company then your immediate boss and his or her taunts would rarely affect you. On the contrary it would be tough for any boss to do away with you if you raise your worth within the organization by enhancing your qualities.

When you are to tackle a difficult boss you should make sure that you understand how is your boss when it comes to job. Bosses are mostly hypocrite and behave like chameleon in order to protect their job and excel within their limitations. So you should identify the nature of your boss and try the counter methods to tackle the superior. If you are to hold an edge you must identify the figure and make sure that it comes out in public. If your superior is academically or technically inferior to you, you must not take it to be as the sole parameter of his or her career graph this far. There must be some other underlying quality which had made them excel. So realize your boss’ forte and try to adapt accordingly. It is always better to make your stronger foes your friends rather increase the number of enemies as you climb up the ladder.

What you must know when using the Building Lift

Cristiano Ronaldo — Mon, 14 Nov 2011 20:21:29 +0000

The lift is a scientific invention that has made our lives easier. It is quick and saves our time and effort. But it is necessary that you are aware of the decorum that you are to follow before using the building lift.

When you are waiting for the lift, know your destination and press the right button that will stop or take you up or down. Pressing both will stop when the lift is passing you even if you do not intend to move to that floor. Pressing the button once is enough to call the lift. If the lift is taking time, no matter how many times you press the button, it will not come.

Check for the car that is coming to you, in case for multiple lifts. Last thing you would want is to miss the lift. Hear for the signal for arrival of the lift. Do not stand in front of the door of the elevator. Let the door open, let the exiting passengers leave and then proceed to enter the lift. Do not push or be in a hurry to enter the lift for hurry might cause an accident.

If the lift that has come is already full, it will be very polite on your part to wait for the next lift. As such it is never safe to overload a lift. Do not try to control the opening or closing of the lift door, let it close in its usual pace. Mind your steps while boarding the lift. The floor of the lift and the floor you are standing on may not be in the same level.

It is a very common habit to stand in front of the door if one has to get down close enough. Do not do so because in the process of closing the door your clothes may get stuck in the door and you might face an accident.

Children are always bubbling with energy. They often tend to be restless in the lifts. Ask them to maintain silence in the lift because the passengers may be disturbed. In fact, since the lift is public property, do not do anything that might disturb other people. Listing to loud music, smoking, talking too loudly on the phone, all is to be avoided.

It is advisable not to board an overcrowded lift with your pet. Wait for the next car if you have to take your pet. Inside the lift, do not push or be in a hurry to decent. The usual decorum is to let people in front of you leave first. Do not stand in front of the button panel. Press the floor you want to go and make room for other people to do the same.

In case of an emergency never use the lift. The lift may stop at any stage in case of fire and earthquake. If the lift stops in between do not be unnerved, instead, press the alarm to draw attention.

The Dangers of Occupational Stress

Hannah — Sat, 05 Nov 2011 03:22:34 +0000

Job descriptions may sometimes list occupational hazard such as heavy lifting or long required hours, but in few cases do they mention the risk of stress. Present in nearly every field of work and every position, the threat of becoming stressed out at work may seem trivial, but stress can in fact be responsible for a number of mental and physical health problems, and can ultimately lead to serious consequences for one’s professional life and economic standing. In an age where lifestyles are more fast-paced and hectic than perhaps ever before, recognizing the danger of stress and responding to it by practicing any number of measures to stay relaxed and confident is especially important. By understanding how stress can impact multiple areas of life, workers can more easily notice stress warning signs and take action before stress becomes a major problem.

Often, the most obvious way in which stress takes a toll on workers is by creating psychological strain. Especially when stress is experienced over extended periods of time, employees are likely to begin to feel mentally and emotionally exhausted, and these symptoms may lead to uncontrollable mood swings, lack of sleep or trouble falling asleep, and even depression. Simply relying on a personal ability to “stay strong” amidst great psychological stress is typically not enough to combat this common danger, and workers may need to take time out of their schedules to practice relaxation exercises or to speak with someone about their stressful experience. When stress is simply bottled up and the stressful conditions stay the same, people may find themselves in increasingly impossible positions, eventually “blowing up” by taking out the stress on other people. To some degree, pretty much everyone experiences this kind of stress from time to time, but when it is ever-present in the workplace, it is often untenable for employees. Discussing the source of the stress with co-workers or supervisors may be helpful for developing ways to reduce workplace stress and encourage a healthier, more supportive atmosphere.

Exposure to regular stress in the workplace can also lead to physical symptoms. Chronic headaches, upset stomachs, digestive problems, hair loss, and sensations of nausea and fatigue may all be related to stress, and can range from slightly impairing to seriously debilitating. Such symptoms usually indicate that stress levels have well exceeded acceptable limits, and it’s a wise idea to confront the source of the stress as quickly and directly as possible to avoid further illness or the development of major health problems such as ulcers. Some professionals and workers may suspect that stress could never be responsible for wreaking serious havoc on the body, but to the contrary, those who experience high stress levels at work may find themselves feeling too ill to carry out their required functions on a regular basis.

This decreased ability to perform is one of the most visible effects of occupational stress. Creating a kind of vicious cycle, stress can force workers to call in sick or perform poorly in their positions, which may in turn cause them to become even more stressed about work, further lowering their performance. People who become trapped in such cycles may find themselves facing pay cuts, disciplinary action, or even the loss of their jobs –and their initiative to find a new source of employment may be hindered by stress, as well. When this serious threat to mental and physical health is poorly examined or treated as being less serious than it truly is, the results can be disastrous, both for individuals and for families. In fact, the effects of a family member becoming stressed at work can easily weigh on an entire family, straining important relationships and making it even harder for those in need of help to find adequate support.

A common response to chronic or severe occupational stress is to work with a mental health therapist, who may be able to help the individual devise ways to reduce stress in their everyday lives and to work through certain issues that may contribute to the stress. In some cases, confronting supervisors, managers, co-workers, or even clients may be necessary in order to reduce stress levels. Some workers may find that their chosen employers or even their particular line of work is simply unsuitable because of the stress involved; each person is bound to find a different specific solution to reducing stress at work.

No matter the solution used, however, knowing how to identify stress and taking it seriously are certain to be involved. If stress is treated as something that must simply be endured and is left unaddressable, people can experience profoundly negative impacts on both their professional and personal lives, making the quick identification and proper co

IS YOUR ATTITUDE IN THE ALTITUDE?

Charles C. Robey — Sat, 05 Nov 2011 03:15:23 +0000

(The following article may be considered as a safety meeting agenda. Its contents are not all inclusive but should help prompt your thinking cap)

Is your attitude in the altitude, In other words, is your safety attitude somewhere up in the clouds, rather than being “down to earth”. Your attitude is one of the most important aspects of a good safety program. It not only has an effect on the way in which you work but it also has a definite relationship to your overall safety in the work place.

Improper attitude tends to foster poor job performance, which in turn could lead to personal injury, inferior work and gross costly mistakes. When you like your job and show concern and a positive attitude, you not only make a better employee but you also become a more appreciated employee.

It has been proven that employees who perform their jobs with a self-assured attitude are much more safety conscious. What are some of the preventive actions one may take, in making the workplace safer? Well, good housekeeping can be of vital importance. Tripping accidents can be eliminated if areas are clean, well-lighted and clearly marked. Spills that are promptly removed can prevent slipping and falling. And, clean storage areas help reduces the risk of fire.

In addition, one should always make a habit of cleaning up as work progresses, by disposing of debris, storing equipment properly, and keeping tools in the proper place when not in use.

One important fact, that need not be overlooked and which is a leading cause of injury and death, is that of work place falls. Climbing over equipment, falling off improperly fixed ladders, climbing on chairs and boxes, and slipping on wet surfaces is a work place no-no.

Always, watch for these additional falling, slipping and tripping hazards, such as cluttered stairways, unguarded openings and man holes, worn, broken or defective ladders, ropes, unsteady or snow and ice-covered platforms, loose material underfoot and slippery wet oily and worn floor surfaces. If any of these scenarios are discovered, alert management immediately.

How does good housekeeping relate to good preventive safety hazards? Simply put, sloppy working conditions can lead to a lack of work pride. Conversely, good housekeeping can prompt:

Elimination of accident and fire causes
Save energy by not having to work around congested areas
Provide the best use of space
Keep inventory of materials to a minimum
Control property damage
Encourage better work habits
Reflect an image of a well organized operation
Reduce cleanup work

Remember, housekeeping, from a safety prospective, is much more than just sweeping and cleaning. The most critical aspect of housekeeping is maintaining order. And where there is order, safety is not far behind.

Listed below, is a sample safety check list, to assist in preventing accidents:

Walking and working surfaces are clean, dry and unobstructed
Aisle ways and exits are clearly marked and highly visible
Trash receptacles provide proper waste disposal
Work area floors are free of unneeded parts, equipment, extension cords and hoses
Walls and ceilings are free of hanging and temporary wiring
Unused materials are stacked in a stable limited safety height
Overhanging and protruding storage is eliminated
Storage areas are free of refuse and debris
Combustible materials are stored properly, free from radiators, steam coils, ovens or other heat sources.
Storage areas are well placed for convenient use
All work areas have sufficient lighting to assure good visibility
All leaking hoses, pipelines and values are inspected and repaired promptly
Carpeted areas are well maintained, with no tears, or other damaged fibers
Wood flooring is free from splinters or other damaged surfaces
Employee break areas are well kept, clean and sanitary

Other seemly minor potential hazards should also be considered such as:

Letter openers, scissors and razor blades should be sheathed
Paper cuts should be eliminated by taking thoughtful precaution.
Thumbtacks and paper clips should be stored in separate containers to prevent cuts.
Rough desk edges should be filed down to prevent damage to hands
Chipped or broken office furniture should be replaced or repaired.
Open space heaters should not be allowed, to prevent burns or fire
Frayed extension cords should not be allowed.
Stand alone file cabinet drawer weight should be evenly distributed
Tilting back on roller chairs should not be allowed.

In conclusion, most work place accidents can be put into one of the following categories; slipping or falling, improperly using equipment, obstruction, collision, falling objects, fire or electrical shock. And, in a good number of these cases, we can probably contribute sloppy housekeeping to the equation. And, we must never forget” employee horseplay”, which is always a workplace no-no.

So, you see, employee attitude does defiantly matter. As the old cliché goes, “we believe in safety but we just don’t have time for all those boring safety meetings”. A reply might well be, “oh yes, well you will sooner or later”.

REMEMBER, SAFETY HOUSE KEEPING IS EVERY EMPLOYEES BUSINESS

Workplace Evacuation Plan – The Benefits

Cristiano Ronaldo — Sun, 23 Oct 2011 17:24:45 +0000

Security at the workplace is an extremely crucial and should never be overlooked. In case of a disaster, all exit routes ought to be clearly marked and accessible to everyone in the building. Regardless of the numerous steps taken by the management to deter accidents, wholly preventing accidents from happening is extremely hard. The emergency preparation of a huge complex building ought to take into account the design and the number of exists available.

A workplace disaster can happen due to numerous factors varying from natural calamities, medical scenarios to technological issues and human factors. The first course of action in a scenario that is life-threatening is an appropriate exit route. If you are to design an appropriate exit path, you have to have access to the entire workplace. Estimate the total number of individuals working in the building, identify the number of portable fire extinguishers within the building, check if that the alarm system is working and identify all the possible exits.

What are the benefits of putting into place correct emergency evacuation procedures?

The life of a person is extremely important, and that is why the federal government usually exerts the highest punishment possible in the land to any person found guilty of taking the life of another. You are a resource not only to your company but also to the government. As such, it is critical that every workplace has a proper exit plan in case of an emergency. Other than designing proper exit routes, every workplace needs to have advanced medical assistance such as stretchers and oxygen tanks along with any other equipment that can be used to save a life during an emergency.

A good safety system means fewer payments for workers as well as employees as a result of injuries and deaths incurred during the emergency clearance. Enhanced safety also reduces cases of fatalities and ensures quick external assistance when dealing with a emergency scenario. A company is required by law to pay each and every one that was hurt during the emergency evacuation in its premises during working hours. However, you can avoid such losses by ensuring that your company has proper evacuation procedures. Preparing proper exit plans, gives the staff the satisfaction of being in a safe business premise.

Pre decided plan of action in case of a disaster scenario helps in ensuring that things are organized. As such the people responsible ought to ensure that there are regular emergency drills at the workplace so as to ensure each and every one is accustomed to the evacuation procedure.

How to Deal with a Difficult Boss

Cristiano Ronaldo — Fri, 30 Sep 2011 19:46:34 +0000

It’s quite possible for one to be frustrated at work if they do not know how to cope with a difficult boss. It’s frequently said, “People do not quit their jobs, and they quit their bosses.” Therefore, if you are searching for information on how to cope with a difficult boss, you will find the information provided herein quite helpful.

It takes two to fox-trot…

What if you are the boss, and have a problematic staff. Is there a likelihood that they think that you are behaving inappropriately? You may be viewed as a nice person, however if you have been portrayed as the wicked witch from the west, you will continue to clash with your employees to the point where you will have to come to some sort of mutual understanding.

It’s quite easy to be a nice person, but be seen as a bad boss. The key to a thriving work relationship is to distinguish the behavior from the individual. Is the poor behavior momentary as a result of personal stress or over-working, or as a result of something as trivial as lack of management skills? If you are aware of the underlying reasons, then there is the possibility of your boss saving face and enhancing their behavior correctly.

Discussed herein, are seven examples of difficult bosses:

The Bland Manager

The weak manager can also be referred to as a chocolate fireguard (Something useless). That is, they normally try their level best to avoid any form of risks or conflicts. They are usually unclear and dart between decisions.

To deal with bland managers, you need to first of all identify the scenarios that cause their bland or frail deeds. If they often steer clear of conflicts, chances are that they are looking for acceptance. Therefore, if you have a bone to grind, involve a fellow colleague.

If they are unclear and offer little direction, chances are that they are lacking proper management skills and do not recognize that it’s their job to provide leadership. Regularly, amateurish or untested bosses are at pains trying to tell someone what they are supposed to do. As such, you need to train your boss by being direct in respect to the direction you require to carry out your duties. Make certain that they have committed to it in writing, this way you’ll both understand what has been agreed upon.

The Grunt Manager

The grunt manager has not actual idea, drive or motivation. As a matter of fact, two short planks of wood would make a better manager.

You have got an interesting idea that you have spent time and money researching on, and you are definitely certain that it will work if implemented. But, when you take it to your boss, they will be fast to dismiss it, telling you that it will never work. The best means through which you can cope with a grunt manager is to allow them to adhere to what they know best, hold on for the next phase of down-sizing and say good bye to them.

Do you have an Evacuation Plan?

Charles C. Robey — Thu, 15 Sep 2011 19:47:53 +0000

No company expects an emergency or disaster to occur- especially one that affects them, their employees and customers. However, in this unpredictable time in which we live, the simple truth is that emergencies and disasters can and do strike anytime and anywhere. In fact, you and your employees could be forced to evacuate, even before you finish reading this brief synopsis.

All emergency control (evacuation) programs should establish procedures and assigned responsibilities to minimize danger to life, health and property from emergencies and disasters.

The unexpected event, requiring an evacuation, is not the time to start planning an escape, as at best the situation will be mass confusing. One must learn certain steps to take, in advance. And, the best place to review these measures is in the department staff meetings. Each employee should have an emergency file, located at the employees work station, which covers the emergency exits, and any other information, deemed by the company to be needed in times of emergency.

And, employees should all know the basic different audible evocation alerts, such as 1) Local fire alarm, 2) Public address system and 3) pagers or runners notifying departments in person. Employees should also be familiar with the exit routes and the outside gathering areas for each department.

In the event of an evacuation, employees should exit the building as quickly but as orderly as possible. First, if safety permits, the employee should clear all wok areas and secure all work and documents just as one would do at the end of the day. Then, quickly exit the building using the nearest escape route and report to the designated assembly area. After which, employees should wait for the proper instructions from the emergency personnel. Employees should never return to the building, until told it is safe to do so.

ADDITIONAL EMPLOYEE EVACUATION INSTRUCTIONS

Remain calm and quiet to insure that the evacuation proceeds in an orderly manner
Do not engage in any form of “horse-play” or other similar activities during evacuation.
Should the alarm quit after it has sounded, continue the evacuation of the building.
Do not make any remarks or comments to anyone concerning the reason for the evacuation.
When you reach the designated assembly area, please remain quiet and orderly and obey all instructions from emergency officials

Note: If circumstances indicate the area has already been evacuated, use a common sense approach and continue to the proper exit route, and leave the building by the closest safe route. One can always find the proper gathering area, once out to the building. Don’t just wait around and attempt to meet up with co-workers inside the building

VISITOR OR CUSTOMER EVACUATION INSTRUCTIONS

If visitors or customers are in your area, please ask them to come with you, and escort them to the emergency exit route.
Do not, under any circumstances, leave customers or visitors in the building.
If during a drill or an actual alarm, you observe strangers entering the building that is being evacuated, please ask the stranger to identify themselves.
If you encounter any resistance, do not attempt to detain or remove the person or persons, but call security and give a description of the strangers.

The employee who knows what to do in various emergency situations and does it calmly exercising common sense and good judgment, places him or herself at the lowest risk, and also helps protect the safety of fellow co-workers.

No one can anticipate an emergency, but in the event one occurs the corporation should have the proper “Security Handbook” which outlines the procedures, responsibilities and actions which will help minimize any danger to life, health and property which may result from emergency or disaster conditions.